Steve Hackman Productions is seeking a highly organized, focused and efficient Production Coordinator/Tour Manager. This individual will be the go-to information hub for everything related to Steve Hackman’s productions, liaising with presenters/clients/studios, advancing all technical and personnel aspects of productions or sessions, communicating all performance information to the talent, booking travel and making itineraries for talent, and liaising directly with Steve Hackman and management.
This person will also act as Tour Manager, traveling with the talent to performances, ensuring all elements of the production are in place and running smoothly, selling merchandise after performances, taking care that talent has everything they need to deliver the highest quality performance, and being generally on hand for anything and everything that comes up in relation to the production and talent.
Steve Hackman’s productions range from projects for full symphony orchestra and traveling soloists (vocalists and instrumentalists) to small chamber ensembles. As such, production, operations or personnel management experience in either the symphony orchestra, opera, or performing arts world is a requirement. There are also semi-frequent recording sessions in either Los Angeles or LA, for personnel ranging from full symphony orchestra to chamber group, which will require logistical and personnel management support.
This is a crucial and exciting role within a company that is growing quickly, offering experience across many touch points of the music industry. You will be communicating and working with everyone: producers, management, agency, talent, vendors, and presenters. As such, the organizational, communication and execution requirements for this position are highly rigorous and demanding.
TIME COMMITMENT AND LOCATION:
This is a full-time position paid as an independent contractor; 70% remote / 30% travel. Residency in Los Angeles or New York City is preferred.
There are on average 2-3 touring productions with orchestras per month, as well private engagements across the country (often in Sun Valley, Idaho) and self-presentations in Los Angeles and New York City. There are quarterly recording sessions in either LA or NYC.
COMPENSATION:
Salary range is between $80,000-$100,000 yearly, depending on experience.
RESPONSIBILITIES:
This company works in the Google Suite, and all production documents, marketing assets, media assets, production collateral, personnel lists, etc are organized within a Google Drive. Keeping this Google Drive and all folders and assets within it up-to-date and organized is the baseline of activity.
PRODUCTION COORDINATOR - PRESENTER SIDE:
Create, maintain, and keep production documents accurate and up-to-date (including production riders, stage plots, input lists, hospitality riders, merchandise lists and other documents)
Send up-to-date riders to presenters
Hold advance calls with presenters, communicating all production and personnel aspects, and ensuring they have all pertinent and up-to-date documents and assets
Confirm backline lists, hospitality lists, and other elements in advance with presenters
Approve ground transportation and hotel accommodations with presenters, or when necessary book ground transport and hotels
Ensure that all departments and parties within the presenter’s organization (artistic, operations, marketing, etc.) are coordinated and have the same information
Communicate and coordinate with any media vendors (photography and video) and oversee receipt of media
Send merchandise in advance to presenter
Maintain a database of show history, with all relevant information and links
Other duties as assigned
PRODUCTION COORDINATOR - TALENT:
Maintain a database of talent personnel complete with links to essential information and assets [travel information and preferences, bios, social media handles, headshots, etc]
Hold regular calls with producer to discuss talent casting and fees for upcoming performances
Send date inquiries to talent and keep producer appraised of talent availability
Send offer letters to talent
Be the main point of contact for talent
Book travel for talent
Create detailed itineraries for each production run, and ensure that itinerary matches the information that the presenter has given
Create group chat for each production run, attaching itinerary and any pertinent information
Be wholly responsible for all talent having the information and materials they need
Send all talent information to presenter [travel information, names/bios/headshots, etc.]
Other duties as assigned
TOUR MANAGER:
Once touring party is on site, be present with presenter’s tech crew during stage setup to ensure the stage layout is as expected
Ensure all backline elements are in place and ready for talent
Confirm inputs with audio team (FOH and Monitors) and communicate vision for audio mix, as well as any preferences the individual talent have for their mixes
Communicate lighting concept with lighting team
Ensure all hospitality rider items are in place
Ensure that archival audio and video are being captured by presenter
Liaise with any photography and video vendors, then receive those assets
Work with presenter’s merchandise team and handle sales of merchandise
Ensure any lobby branding elements are set up correctly
Handle meal orders or reservations needed by talent
Other duties as assigned
THE IDEAL CANDIDATE:
Has 5+ years of experience in operations, production management, personnel management, or tour management at a symphony orchestra, opera company, or performing arts presenting organization
Is highly knowledgeable in all areas of music event production: live sound, recorded sound, lights, video, hospitality, front and back of house, etc.
Is exceedingly details-oriented, asks the questions no one else thinks of, and is able to anticipate challenges or problems
Wants to be the go-to person for all logistical questions and is the kind of person that people enjoy turning to
Is a problem-solver and takes initiative to do so
Is an excellent communicator and understands the nuances of communicating with artists vs vendors vs clients
Thrives behind the computer with logistics: booking flights, making itineraries, sending emails, making orders, creating budgets and outlining plans
Thrives in-person with artists in a high-pressure and exciting environment: wrangling personnel, overseeing production builds, running errands, printing music, making food orders, shuttling artists, ensuring that the production is on schedule
Is above all incredibly capable and dependable; is someone who accomplishes intricate and involved tasks proficiently and on-time
Understands acutely the environment of a production run- from initial planning to rehearsals to show day- and has an innate feel for what is needed at all times from artists, presenters and vendors
Is obsessively organized and thrives dealing with numbers and data
APPLICATION
Interested applicants should submit the following via email to admin@stevehackman.com with ‘PRODUCTION COORDINATOR/TOUR MANAGER APPLICATION - YOUR NAME’ in the subject line:
Cover letter outlining your interest and qualifications for this specific position and company (applications without a specific cover letter will not be considered)
Current resume
Any examples of work or experience [productions or teams you have worked on, etc.]
ABOUT STEVE HACKMAN PRODUCTIONS:
Steve Hackman is a multi-talented composer, conductor, and producer who is pioneering a new genre of music by elegantly and virtuosically combining classical with popular. His orchestra fusion productions (such as Brahms X Radiohead and Tchaikovsky X Drake) have garnered widespread acclaim in the classical music world, captivating audiences and consistently achieving high attendance rates, at a time when orchestras are experiencing declining ticket sales across the board. His underground original music productions, known as THE BRINK, are gaining momentum as a must-see phenomenon in Los Angeles, attracting influential figures from the entertainment industry and generating anticipation for a global impact. Finally, his collaborative work with artists ranging from Kanye West to Doja Cat and Charlie Puth, both in the live space and at marquee events like the Emmy and Academy Awards, is adding to that narrative of SH as an exciting and compelling new voice in the musical landscape.
Steve Hackman is a multi-talented composer, conductor, and producer who is pioneering a new genre of music by elegantly and virtuosically combining classical with popular. His orchestra fusion productions (such as Brahms X Radiohead and Tchaikovsky X Drake) have garnered widespread acclaim in the classical music world, captivating audiences and consistently achieving high attendance rates, at a time when orchestras are experiencing declining ticket sales across the board. His underground original music productions, known as THE BRINK, are gaining momentum as a must-see phenomenon in Los Angeles, attracting influential figures from the entertainment industry and generating anticipation for a global impact. Finally, his collaborative work with artists ranging from Kanye West to Doja Cat and Charlie Puth, both in the live space and at marquee events like the Emmy and Academy Awards, is adding to that narrative of SH as an exciting and compelling new voice in the musical landscape.
